Senior Executive Assistant Jobs in Iowa

Job title: Senior Executive Assistant

Company: Kemin Industries

Expected salary:

Location: Des Moines, IA

Senior Executive Assistant Job Details:

Overview

The Senior Executive Assistant supports the Kemin Health President, Executives, and Business Unit and acts as the first contact for those outside the company and the contact inside the company. A tremendous amount of decision-making authority is given to this position on assigned projects.

We Are Kemin

We are visionaries who see things differently and are inspired by the world around us.

We have been dedicated to using applied science to improve the quality of life for over half a century.

We are a global ingredient manufacturer that strives to sustainably transform the quality of life every day for 80 percent of the world with its products and services.

For over half a century, Kemin has been dedicated to using applied science to address industry challenges and offer product solutions to customers in more than 120 countries. Kemin provides ingredients to feed a growing population with its commitment to the quality, safety and efficacy of food, feed and health-related products to customers in more than 120 countries.

Established in 1961, Kemin is a privately held, family-owned-and-operated company with more than 2,800 global employees and operations in 90 countries, including manufacturing facilities in Belgium, Brazil, China, India, Italy, Russia, San Marino, Singapore, South Africa and the United States.

As a Kemin team member, you’ll receive…

• A competitive financial package- in addition to your salary, we offer an uncapped bonus opportunity, 401k match program, and paid vacation and holidays.
• Robust health and wellness support- we are proud to offer a fitness reimbursement (for your whole family!), an on-site fitness center, restaurant with seasonal fresh food options (and the ability to order food to bring home), and free fresh fruit in break areas- to name a few.

• Continued learning opportunities- Kemin offers tuition reimbursement and recently launched a new corporate university with online and in-person training opportunities for growth and development throughout your entire career.
• The chance to give back to our world- Through our foundation of servant leadership, we are proud to offer ample service opportunities, including paid time off to do so. Kemin has a valued corporate partnership with both The World Food Program and Habitat for Humanity, in addition to many local initiatives.
• Opportunities to support our valued educators- Kemin is a proud sponsor of the Iowa Governor’s Stem Advisory Council where we fund annual teacher’s awards. In addition, we have a robust internship and externship program, and frequently host student tours.

Responsibilities

• Lead and coordinate projects and events which support the company’s business cause.
• Regularly must be engaged in projects and tasks where the exercise of independent judgement are required (e.g. initiate calendaring projects, coordinate business travel to align with executive travel in different time zones, develop meeting agendas) .
• Responsible for tasks and special projects requiring an analysis of situations and data, as well as the ability to formulate plans and execute them.
• Responsible for all travel, including anticipating special travel needs, passport or work visa issues, and resolutions of travel conflicts during trips (regardless of time zone), etc.
• Responsible for a variety of administrative tasks including creating and formatting of letters and/or data and information, and for drafting, formatting, and finalization of documents.
• Responsible to proactively initiate and/or return telephone calls and/or email messages in a timely manner for Executives as appropriate.
• Responsible for gathering information or data from the President and/or Executive’s direct reports and compile into reports/presentations.
• Act as the first contact for those outside the company, as well as the contact inside the company; must reflect the company in a positive light in every situation.
• Must be reliable and work with integrity with all contacts inside or outside the company.
• Responsible for prioritizing all requests for meetings and appointments. Must proactively manage the calendar in all cases, and make necessary adjustments. Conflicts are to be recognized and avoided, plus amounts of time to complete tasks estimated.
• Responsible for tactful interaction with others to successfully screen meeting requests, handle last-minute meeting cancellations, and convey messages or directives from the President and/or Executives to further advance the vision and mission of the company through these contacts.
• Independently coordinate facility logistics, equipment, and presentation needs for meetings with customers, vendors or Kemin employees.
• From time to time, may interact with difficult people and challenging situations, but is required to maintain a professional and courteous demeanor, both in person and over the telephone.
• Attend strategic and confidential meetings and support with agenda planning and note taking.
• Support business unit engagement events such as monthly anniversaries, town halls, and slice and diagonal meetings.
• Must maintain strict confidentiality.

Qualifications

• H.S. diploma with 10+ years of related experience or Associates degree with 7-10 years of experience or Undergraduate Degree with 5-7 years of experience
• Ability to effectively anticipate the daily needs of the President and/or Executives and proactively make arrangements, provide information, and contact sources to gather information.
• High attention to detail and must be able to multitask.
• Expert skill level in Microsoft Word and Powerpoint as well as expert and/or intermediate skill levels in other software programs as required for the position. Intermediate experience in Microsoft Excel.

Kemin is an equal-opportunity employer, and all reasonable accommodations will be considered.

A post-offer background check and drug screen are required. Additional pre-employment requirements may be necessary based on the position.

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