APS5/6 Executive Assistant Jobs in Australian Capital Territory

Job title: APS5/6 Executive Assistant

Company: Chandler Macleod

Expected salary:

Location: Canberra, ACT

APS5/6 Executive Assistant Job Details:

As one of the Australia’s largest providers of human resources solutions, Chandler Macleod has a proven track record of unleashing potential in people and companies. For over 40 years Chandler Macleod’s recruitment business has connected leading-edge projects and employers with outstanding business professionals.

Our Federal Government client is seeking to engage an APS5/APS6 Executive Assistant on a 6 month contract with view to extension – either labour Hire or non-ongoing.

About the role:

The Executive Assistant will require excellent verbal and written communication skills with the ability to liaise confidentiality with various internal and external stakeholders.

The Executive Assistant will work in conjunction with the Executive Officer to the COO to meet competing demands of the Office. The ability to work collaboratively and communicate clearly is essential for success in this role.

Working in a high-pressure environment with competing demands, the Executive Assistant will require exceptional time management and prioritisation skills, the ability to maintain a high degree of confidentiality, have a flexible and agile approach to work and be confident in providing advice and communicating effectively on behalf of the Deputy Coordinator General in a timely manner.

As an experienced Executive Assistant, in this position you will:

• work collaboratively with the Executive Officer to provide high quality, accurate, timely and professional administrative support to the Deputy Coordinator General and Disaster Recovery and Resilience Division,
• assist in managing, coordinating, and prioritising the workflow of the Office to ensure priorities and deadlines are met including answering and screening telephone enquiries and using your discretion to re-direct when appropriate, diary management, email and routine correspondence,
• in conjunction with the Executive Officer, coordinate and track divisional taskings such as Committee papers, Senate Estimate briefs, Questions on Notice, briefings, talking points, and ad hoc taskings,
• organise meetings and events including collation of papers, arranging travel and accommodation, logistical support, venue hire, and catering as required,
• coordinate and prepare weekly office communications, agendas, correspondence, reports, presentations, briefing packs and material,
• undertake support project and research work or analysis and other administration and coordination tasks as required,
• handle sensitive information, maintain confidentiality, and model ethical behaviour and practices consistent with the APS Code of Conduct and APS Values,
• undertake finance and procurement tasks such as accounts processing, credit card acquittals, payments of contracts and review of financial reports for the Office, including forecasting upcoming expenditure, reviewing if discrepancies are present and rectifying errors,
• manage records and use systems including Microsoft Office, PDMS+, Expense8, TRIM and other tools and share information and knowledge across the Executive Assistant network,
• maintain information resources such as procedures, processes, documents and planning tools for the Office and the Division,
• work collaboratively with the Division’s Senior Leadership team and Executive Assistants, and
• other duties as directed.

Mandatory Requirements:

• Minimum baseline clearance + current police check.

If you feel you are a suitable candidate submit your application by hitting “Apply for this job”. Alternatively, you can call Neville Smith on 02 6268 9916 or email [email protected] for further discussion.

Apply for the job now!

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